QuickBooks for Small Business

Features of QuickBooks for Small Business

Smarter Than a Spreadsheet

QuickBooks for small organizations is easy, different from traditional spreadsheets, which are hard to handle. It helps you in organizing and analyzing your company data more accurately. With it, you can easily track income, expenses, and other financial data in one place. Additionally, there is no need for countless, complex spreadsheets and any manual data entry. Instead, QuickBooks performs all the tasks automatically, reducing errors and saving time. You will also get real-time updates and can generate complete business accounting reports.

Distribute Bills and Accept Payments

Another tricky part of any business is invoicing and payments, but with QuickBooks, you do it in simple steps. You can easily create invoices from the QuickBooks dashboard and send them to the clients without preparing them manually. The invoices can be viewed by the clients online immediately after sending them. Moreover, QuickBooks keeps records of all the sent invoices. Hence, it is the best feature in simplifying your invoice process and maintaining the high accuracy of your bookkeeping.

Track Employee and Billable Hours

QuickBooks provides you with the feature of employee tracking with ease. You can use it to track employee work and billable hours to bill your customers. Additionally, with this feature, you can also quickly convert these staff, client, or service work hours into an invoice. This guarantees you are paid fairly for your important time, helping increase profitability.

Monitor Expenses

Another feature of QuickBooks is to keep your expenses under control. This feature lets you link your bank accounts and credit cards automatically. This will lower the risk of mistakes. Moreover, QuickBooks organizes your expenses and helps control your money spending, tracking tax deductions and managing your spending more effectively.

Manage Cash Flow

QuickBooks for small businesses also maintain the cash flow, the most important aspect of any business. With QuickBooks, you can view who sends the payments, payment due, or bills to pay. It provides various tools for creating invoicing, bill management, tracking, and more. You will have all the cash flow in real-time, helping you make action for your business.

Monitor Sales and Stock

With QuickBooks, you can easily manage business sales and inventories since it helps you see the sales analytics, who is buying, selling, and transaction timing. This inventory management feature keeps tabs on what is functioning in stock, items selling, and new order placing timing. Furthermore, this helps you manage which sales are lost and avoid product shortages.

How Much is QuickBooks For Small Business Cost?

Now, the main question arises, what is the cost of QuickBooks for small businesses?
You can use the QuickBooks of your small business with three different versions. You can try QuickBooks for small business free for the first 30 days as a trial version, but after that, you have to choose the subscription plan from the versions.

Essentials	Plus	Advanced
$48 $12/mo Save 75% for 6 months	$72 $18/mo Save 75% for 6 months	$140 $35/mo Save 75% for 6 months
Track income & expenses Track sales & sales tax Capture & organize receipts Track mileage automatically Run reports Invoice & accept payments Progress invoicing Maximize tax deductions Send estimates Includes up to 3 users Manage bills & payments Multi-currency support Enter time	Track income & expenses Track sales & sales tax Capture & organize receipts Track mileage automatically Run reports Invoice & accept payments Progress invoicing Maximize tax deductions Send estimates Includes up to 5 users Manage bills & payments Multi-currency support Enter time Track project profitability Track inventory Create and manage budgets Track classes and locations	Track income & expenses Track sales & sales tax Capture & organize receipts Track mileage automatically Run reports Invoice & accept payments Progress invoicing Maximize tax deductions Send estimates Includes up to 25 users Manage bills & payments Multi-currency support Enter time Track project profitability Track inventory Create and manage budgets Unlimited classes & locations Customize access by role Restore & backup data Custom reporting fields Includes 3 accountant seats Premium support Manage employee expenses Workflow automation Batch invoicing Spreadsheet sync Revenue recognition

Essentials

Plus

Advanced

$48

$12/mo

Save 75% for 6 months

$72

$18/mo

Save 75% for 6 months

$140

$35/mo

Save 75% for 6 months

Track income & expenses
Track sales & sales tax
Capture & organize receipts
Track mileage automatically
Run reports
Invoice & accept payments
Progress invoicing
Maximize tax deductions
Send estimates
Includes up to 3 users
Manage bills & payments
Multi-currency support
Enter time

Track income & expenses
Track sales & sales tax
Capture & organize receipts
Track mileage automatically
Run reports
Invoice & accept payments
Progress invoicing
Maximize tax deductions
Send estimates
Includes up to 5 users
Manage bills & payments
Multi-currency support
Enter time
Track project profitability
Track inventory
Create and manage budgets
Track classes and locations

Track income & expenses
Track sales & sales tax
Capture & organize receipts
Track mileage automatically
Run reports
Invoice & accept payments
Progress invoicing
Maximize tax deductions
Send estimates
Includes up to 25 users
Manage bills & payments
Multi-currency support
Enter time
Track project profitability
Track inventory
Create and manage budgets
Unlimited classes & locations
Customize access by role
Restore & backup data
Custom reporting fields
Includes 3 accountant seats
Premium support
Manage employee expenses
Workflow automation
Batch invoicing
Spreadsheet sync
Revenue recognition

Benefits of QuickBooks for
Small Business

Multi-Device Accessibility

QuickBooks eliminates the requirement for multiple spreadsheets and mental math. When it's about managing your money, software for small businesses allows you to see it all and do it all. You can easily access the QuickBooks account anytime and operate your small business on any device, whether it's a computer or mobile. With its cloud-based accounting feature, you are no longer at the office desk to get business financial information. QuickBooks makes it easier to manage and control your small business finances anywhere you are, office or home; access it from multiple devices.

Data Security

QuickBooks small business is so advanced with industry-recognized security safeguards. This helps in keeping all your business financial data protected. Moreover, organize your finances in one secure backup place and work automatically anytime from any device.

Tax Filing

With QuickBooks for small businesses, you can easily file state and federal taxes with less stress and work. This makes the tax filing procedure more straightforward; save your receipts from your mobile app to maximize the deductions and stay compliant. No need to calculate all the taxes you have made on any sale or purchase. QuickBooks do it for your small business.

Collaboration

It is the best QuickBooks for small business advantage that you can easily invite your accountant to access your files for seamless collaboration. You can provide the employees particular access to the QuickBooks features and minimize the errors with auto-syncing. The employees can also work on the same books or files which you are using. Additionally, protect sensitive data with user-access measures and share reports without providing sign-in access.

Increased Accuracy

QuickBooks allows you to connect your bank accounts with it, so there is no need to enter your data manually. When you link your account, all the transactions, whether in or out, are automatically introduced in QuickBooks. You don’t have to worry that all the manual calculations, formulas, and accounting rules are handled for you. All the financial reports are available with a click of a button.

Easy to Set Up

QuickBooks software is available on both desktop and online; both are easy to use. You have to download and install the desktop version, and it is available for both Mac and Windows operating systems. You need to sign in online with the help of any web browser. It is easy to set up and use with a user-friendly interface, even for a new user.

24/7 Customer Support

With your QuickBooks for small businesses, you always get a team of experts available 24 hours a day to support you from Monday to Friday. Additionally, get real-time assistance via live chat, where you will instantly rely on the support team. For more assistance, you can also join the QuickBooks Community, an Online Hub for QuickBooks answers from other QuickBooks users and ProAdvisors worldwide.

How to Use QuickBooks for Small Business?

To use QuickBooks for your small business depends upon which version you are using, either the Desktop or Online.
But don’t worry; we provide you with both ones:

QuickBooks Desktop for Small Business

To use the QuickBooks Desktop version for your business, first, you have to download the software with the following steps:

step01

Download and Activate QuickBooks Desktop

Firstly, go to QuickBooks Download and Update Page.
Secondly, choose your Country, Product, and Version and click on Search.
After that, download the software.
Now, open the download Quickbooksdesktop.exe file to run the installation.
Follow the on-screen instruction to get QuickBooks for small business installation.
When asked, provide your License and Product Key number you purchased at the time of subscription.
After the installation, open your QuickBooks and Activate it.
To activate, go to Help and choose Activate QuickBooks Desktop.
When QuickBooks activates, pursue your accounting tasks like Payroll or creating invoices.

step02

Create a Company File

After the successful QuickBooks for small business installation, the second step is to create a company file:

To Register

From QuickBooks, go to No Company Open Window
Select Create a New Company.
Now, choose Express Start or Start Setup to get started right away. Provide the business name, industry, and business type.
After that, choose Create Company File.
Follow the onscreen directions.
Click on Start Working.

step03

Customize Your Preferences

To customize your preferences:

Go to Edit.
Choose Preferences to customize the QuickBooks.
Choose the option:

Accounting: Choose class tracking and use account numbers.
Sales Tax: Add sales tax rates and decide to pay from.
Payroll & Employees: Set up payroll for employees.

step04

Setup Charts of Accounts

QuickBooks for small businesses enables a default chart of accounts according to the industry you set up. You can customize it as per requirements.

Go to Lists.
Then Chart of Accounts.
From here, you can add, edit, or remove accounts

step05

Set Up Products and Services

If your business sells products or services, you can set these up:

Go to Lists then Item List.
Here, you can set up inventory items, non-inventory items, services, and more.

step06

Connect Your Bank Accounts

You can connect your bank accounts to QuickBooks Desktop to easily track income and expenses:

Go to Banking, then Bank Feeds.
Pick Set Up Bank Feed for Account.
This will guide you through connecting your bank account.

step07

Create Invoices and Bills

To create an invoice:

Go to Customers then Create Invoices.
Select a customer, enter the date, invoice number, and add items.

To create a bill:

Go to Vendors then Enter Bills.
Select a vendor, enter the bill date, due date, and amount, and add items.

QuickBooks Online for Small Business

Using QuickBooks Online for Small Business is easy from the desktop version. You just have to launch the Intuit website and sign up for it:

step01

Signup for QuickBooks Online

In the first step, you have to sign up for QuickBooks Online on the Intuit Official website. You can choose the plans according to your business needs from Essential, Plus, and Advance. If you want to try it first, use the 30-day free trial.

step02

Setup Your Company

When you sign up, you must provide the following details to set up your company account.

To Register

Company Name
Company Type
Contact Information
Address
Company Logo

step03

Connect Your Bank Account

After setting up your company, now it's time to connect your bank account in QuickBooks online> this will help you track all the income and expenses on one page. For that, go to the Banking section and choose Add Account. You can connect multiple accounts, including current, saving, and credit card accounts.

step04

Import Your Business Data

You can easily import your business data to your QuickBooks online without starting from scratch. These include bank transactions, supplier bills, Charts of Accounts, customer or vendor data, and budgets. You will get multiple options to import data. The options include:

MS Excel files
CSV files
Intuit Interchange Format (IIF)
Web Connect file

step05

Create Invoices and Bills

You can easily create invoices and bills from QuickBooks online. Additionally, have the option to customize the design for your invoices by adding a logo and selecting colours and fonts:

Create Invoice

Go to Invoicing or Sales Section.
Then, choose Customers
Click on New Invoice.
Provide details like Customer name, services or products, rate, quantity, and amount.
You can also email the invoice to the customer directly or print it out.

Create Bills

Go to the Expenses section, and choose Vendors.
Choose New Bill and provide the details.

step06

Customize Charts of Accounts

QuickBooks categorize your money for the business financial statement with the help of a Chart of Accounts. There are five categories provided by QuickBooks Online: Expenses, Income, Assets, Liabilities, and Equity. You can easily rename the categories by:

Rename the Category

Go to Accounting from the Dashboard.
Choose Chart of Accounts.
Choose New and then Expense section or Other Expense for Account Type.
Noe, select a Detail Type and add the name for your new expense category with a description.

Export Chart of Accounts

Go to the Chart of Accounts Screen.
Choose Run Report.
Choose the Export option from Print, Email, Eport, and Settings.
Now, export it on the Excel Sheet or PDF.

step07

Add More Users

In QuickBooks Online, you can easily add more users for different roles:

Primary Admin: The main user with access to each section of the QuickBooks account is also responsible for setting up the account.
Company Admin: Has access and does everything the primary admin does; also can add, remove or edit the primary admin.
Standard User: You can set various access measures for standard users, enabling them to work like expenses or suppliers.
Report User: A feature of QuickBooks Online Plus, the user can see all the reports besides the Audit log.
Time Tracking Only User: This user only tracks the time of the employees or supplier logging time to provide them access to reports.