How to Migrate QuickBooks Files with QuickBooks Migration Tool?

Published by admin on Last Updated On :Oct 03, 2022

QuickBooks Desktop stores all its data on the computer and keeps it safe. But sometimes, due to the heavy load on the computer or being old, there is a need to change the system, as it performs slowly and with less space. When we change the computer, so we have to migrate the data our data from the old to the new computer. In that, there can be a risk of losing data in the case of QuickBooks. To migrate the QuickBooks data, we will use the QuickBooks Migration Tool, which transfers the files and folders to the new computer without any data loss.

What is QuickBooks Data Migration Tool?

Migration of the QuickBooks data isn’t an easy task. There is a risk of losing the business accounting data. So, QuickBooks Migration Tool is the best option for that. It will choose all your QuickBooks data and transfer them to the new computer or a USB drive. The new Migration Tool can access through a browser, and we also called it the QuickBooks Online Migration Tool. This implies that there is no requirement for a copy of QuickBooks Desktop on the computer to transfer the data, whether it is .qbo, qbw, or .qbm.

After knowing about the Migration Tool, let’s know it’s working.

How does QuickBooks Migration Tool Work?

Before initiating the migration, let’s know the QuickBooks Desktop Migration Tool working process with the following:

You will have to create a unique and complex password to unlock everything copied to the new computer. Note down the password, as you only required it once for the QuickBooks Migrator Tool.
The last three opened company file is only copied to the USB flash drive by the tool.
You use the USB drive to migrate the file, but the tool does all the technical work.
The QuickBooks Migration tool will automatically download the right QuickBooks Desktop version to the new computer and also set it up with all the data files.
The tool will not format your drive or system or not remove any other file.

Note: The USB should contain the QuickBooks Desktop 2022 64-bit. If you run the migrator tool on a 32-bit Windows system, it unexpectedly stops. The QuickBooks 64-bit file will only migrate to a system of 64-bit.

Let’s move the migration process when you know the tool’s working.

How to Use QuickBooks Migration Tool?

In this section, we will set up and use the Migration Tool to migrate the QuickBooks data from the old computer to the new computer. But before starting, your computer must connect to the strong internet. Also, your USB Flash Drive must have enough space to store the QuickBooks files. The tool will prompt you on how much space is needed for the migration. Usually, users require 150-250 MB of space.

After completing the needs, follow the steps and transfer your data easily.

Step 1: Perform These Steps on Old Computer

In this step, we will use the QuickBooks Migration Tool on the old computer and prepare the data to transfer it to the new computer. Following are the steps:

Firstly, open QuickBooks Desktop.
Secondly, go to the File menu and then choose Utilities.
After that, click on Move QuickBooks to Another Computer option.
Now, click on the I’m Ready option and then create a One-Time-Passcode.
Follow the directions to choose the USB drive. Wait to get the files copied on the USB.

After copying the QuickBooks data files into the USB, let’s move it to the new computer with the following step.

Step 2: Transfer the Files to New Computer

Insert the USB drive having the copied files. The QuickBooks Migration Tool will not open automatically due to Windows security reasons.
Now, open the USB drive and double-click on the Move_QuickBooks.bat file to begin the migrator.
In the next step, you have to enter the Password you created. Click on Let’s Go.
Wait until the Migrator Tool accomplishes the process. It can take some time, also depends upon the internet and computer speed, the company files size.

Note: If the QuickBooks Migrator Tool will not open even after choosing and running the file, you must update your Windows 10 version.

After the migration, the tool will automatically remove all the QuickBooks files from the USB. You can get your QuickBooks files on the old computer as the tool only copy your files. It is suggested you rename the files on the old computer to avoid operating the wrong file.

If you want to use the migrator tool for migrating files from QuickBooks to online, then the next section is for you.

Use QuickBooks Migration Tool for QuickBooks Desktop to QuickBooks Online

In this section, we are going to use the migration tool for QuickBooks Desktop Pro, Premier, and Enterprise files to QuickBooks Online. Here we go.

QuickBooks Desktop Pro and Premier Variants

Here we will use the in-built QuickBooks Migration Tool for transferring QuickBooks Desktop to Online: Following are the steps:

In the initial step, log in to the Company file you wish to migrate as an Admin.
Secondly, head towards the Company tab.
Now, click on the Export Company File to QuickBooks Online.
After that, click on Start Your Export.
In the next step, sign in to QuickBooks Online Company as an Admin.
Here, click on “Choose online Company” and to replace with the company file, choose the QuickBooks Online Company.
Click on Continue.
Now, track down the inventory and then:

Pick Yes to acquire them and enter the as of date.
Pick No, to set up a new item in QuickBooks Online later.

After that, enter Agree in the text field and then hit the Replace option.
Next, click on Yes and proceed with replacing the data.
Finally, click on Replace.

We will now use the QuickBooks migration tool to export the QuickBooks Enterprise to QB online.

QuickBooks Desktop Enterprise to QuickBooks Online

Firstly, log in to the desktop company file you want to export as Admin.
Then, press the Ctrl+1 keys to get the Product Information Window.
After that, press the Ctrl+B+Q, hit OK, and get the export window.
Now, click on Get Started option from the export window.
Here, sign in to the QuickBooks Online Company as an Admin.
In the next step, click on “Choose online Company” and to replace it with the company file, choose the QuickBooks Online Company.
Click on Continue.
Now, for the Track Inventory:

Pick Yes to acquire them and enter the as of date.
Pick No, to set up a new item in QuickBooks Online later.

After that, enter Agree in the text field and then hit the Replace option.
Next, click on Yes and proceed with replacing the data.
Finally, click on Replace.

Finishing Up

Migrating the QuickBooks Data files from an old computer to a new one can be challenging. So to do it smoothly, set up and use the QuickBooks Migration tool with the above steps. Here you will also get the steps for exporting QuickBooks desktop to QuickBooks online. However, if you want a word with our experts concerning QuickBooks migration, contact us via Email or Live Chat. Thank You!